Journal articles on the topic 'Records and Information Management (excl. Business Records and Information Management)'
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Rosyidah, Fadlilatur, Fajar Nugraha, and Putri Kurnia Handayani. "Sistem Informasi Pengelolaan Data Ternak (Skala Usaha Mikro) Di Dinas Pertanian Dan Pangan Kabupaten Kudus Berbasis Web." Journal of Computer and Information Systems Ampera 3, no. 3 (September 26, 2022): 176–92. http://dx.doi.org/10.51519/journalcisa.v3i3.289.
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At the Departement of Agriculture and Food, Kudus Regency, in the process of managing livestock data, they still use conventional methods. In the data collection process, Microsoft still uses Microsoft Excel which is still less effective and efficient. Previously, the community could not know the livestock data collection, the development of livestock in the Kudus Regency so it could not be monitored. In the livestock business data collection process, livestock development still uses livestock development records which can cause misinformation in activities and can resultin piles of livestock development data files so that they are less effective in managing livestock data because they have to work twice in the data management process at the Agriculture and Food Service Kudus District. For this reason, the research on making this information system aims to produce a system that can be used to manage livestock data (micro-scale) both commodity data, micro-scale data, livestock data collection, evidence of data collection, livestock development, counseling schedules, and reports. So it is necessary in this study to produce an Information System for animal Data Management (Micro Business Scale) at the Departement of Agriculture and Food, Kudus Regency.
Keywords: Management, Animal Data, Micro Business Scale, Information Systems.
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Chowdhary, Chhote Lal, and I. C. Dhutta. "Value Chain Analysis of Rattan in Nepal." Nepal Journal of Multidisciplinary Research 4, no. 1 (April 24, 2021): 84–97. http://dx.doi.org/10.3126/njmr.v4i1.36621.
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This study highlights the existing situations of production, value addition, marketing and uses of rattan cane in Nepal. Rattan enterprises exist as a small and medium enterprise (SME) within and outside the community forest user groups. The study was designed based on the exploratory research and was carried out in Kailali and Bardiya districts. The main objective was to assess the constraints and opportunities of rattan cane enterprise as well as design business solutions. Systematic random sampling method was followed to take the sampling of CFUGs, households and small and medium enterprises. Primary data was collected through focus group discussions, key informants interview, direct observations, open-ended questionnaires, and inventory of growing stock. Similarly, secondary data was collected from progress reports, Forest Operational Plans, audit reports and records of community forest user groups and Division Forest Offices. Sampling design was ascertained representing sampling units of rattan managed Community Forest User Groups and processing industries. The questionnaire survey was conducted to executive committee members of 8 Community Forest User Groups, 526 households and 12 rattan processing industries/ enterprises. Direct observation and interaction with CFUG and entrepreneurs were another major source of information. The quantitative data was analyzed using SPSS 20 and Microsoft Excel software tools. The identified major constraints concerning the selected value chains were: absence of detailed resource inventory in the approved Forest Operational Plans; inadequate knowledge about resource management, poor capacity to incorporate environmental policy concerns, weak business competitiveness, insufficient information about market and poor marketing knowledge. The study also identified a number of opportunities both in the community as well as enterprise perspective. For example, resource potential and monetary benefits to the community people; contribution in community development, involvement of service providers in forest resource management; employment generation and leveraging ecosystem services. The findings suggested technical and business solutions for the effective value chain of rattan cane.
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Maharjan, Hira Gopal. "Land Records Information Management System." Journal on Geoinformatics, Nepal 14 (March 13, 2017): 26–31. http://dx.doi.org/10.3126/njg.v14i0.16970.
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The land administration services are being provided using traditional methods and processes. The record keeping system is mainly based on manual system so far. There is increasing need for efficient and effective delivery of land administration services. Government organizations use Information and Communication Technology to increase efficiency and effectiveness in the service delivery. E-Government can bring improvement in efficiency, easy availability and accessibility of service and information to the citizens, business organization, professional users as well as government organizations. The main aim of LRIMS is to automate the land transaction related functions of Land Revenue Offices (LROs) based on different land transactions process requirements.The system is adherence to NeGIF and GEA, availability of intranet facility, provision of web-based system, and data security. System modules show the modules needed for LIS. The implementation status of LIS in Nepal is in initial stage. The old system architecture does not support the e-Government model. The system modules show the modules needed for LRIMS. The system modules help in delivering service efficiently. The three tier system architecture follows all three models of e-Government (G2G, G2B and G2C) and reduces corruption, increase access to information and improve data quality. Nepalese Journal on Geoinformatics, Vol. 14, 2015, Page: 26-31
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Tatsuya, Tsubosaka. "The Records Management Business in Japan." Records Management Journal 3, no. 2 (February 1991): 40–42. http://dx.doi.org/10.1108/eb060901.
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Tumuhairwe, Ronald, and Arthur Ahimbisibwe. "Procurement records compliance, effective risk management and records management performance." Records Management Journal 26, no. 1 (March 21, 2016): 83–101. http://dx.doi.org/10.1108/rmj-06-2015-0024.
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Purpose – Procurement records are critical for the effective execution of the procurement process and have been applied as tools to measure compliance and performance of Public Procuring and Disposing Entities (PDEs) by the regulating authority in Uganda – the Public Procurement and Disposal of Assets Authority (PPDA). However, the state of records in various Ugandan PDEs depicts poor records management. This situation has adversely affected the effective creation, usage and storage of public procurement records. This compromises the value and importance of records within the procurement process, with most documents being unavailable and unreliable. The purpose of this study is to investigate the relationship between procurement records compliance, effective risk management and records management performance in Ugandan PDEs. Design/methodology/approach – The study adopted a quantitative research design and used a cross-sectional survey. The researchers developed a questionnaire on the study constructs of procurement records compliance, effective risk management and records management performance using measurement scales derived from previous empirical studies which were modified to suit the current study. Findings – The results indicate quantitative evidence of significant positive relationships between procurement records compliance, effective risk management and records management performance. Findings also reveal that procurement records compliance and effective risk management are significant predictors of record management performance. The results also suggest that effective risk management has a stronger influence on records management performance than that on procurement records compliance. Research limitations/implications – The study context is sub-Saharan Africa, and the findings are, therefore, limited to that context; they reflect existing knowledge in other contexts. The use of a standard questionnaire limited the ability to collect views about information outside the questions asked. The study was only cross-sectional, and the study variables could not be analyzed over a long time. Common methods bias remains a potential threat; future studies should use different source data. Practical implications – Custodians of procurement records, that is, procurement officers, records officers and accounting officers for Ugandan PDEs need to pay special attention to prevailing records laws and policies to minimize risks associated with the poor management of records, as well as improve performance in the management of records creation, storage, retrieval, access and the preservation of vital records. Originality/value – The study contributes to an important area which has not been given attention in the context of sub-Saharan Africa, especially Uganda where there is a difficulty of linking the value of records management to business processes due to a lack of quantitative evidence.
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KING, LESLEY A. "Records management as a strategic business function." Records Management Journal 7, no. 1 (January 1997): 5–11. http://dx.doi.org/10.1108/eb027099.
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DAY, IAN. "The role of records management in ‘business information’ services." Records Management Journal 7, no. 2 (February 1997): 91–99. http://dx.doi.org/10.1108/eb027106.
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M., Kalwang, M., Kulla D. M., Agontu J. A., and Mafai, G. S. "An Assessment of the Impact and Benefits of Total Productive Maintenance (TPM) On Manufacturing Profitability: A Case Study of a Food Processing Industry in Nigeria." International Journal of Engineering and Computer Science 9, no. 09 (September 10, 2020): 25175–88. http://dx.doi.org/10.18535/ijecs/v9i09.4511.
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This study was carried out to assess the impact and benefits of Total Productive Maintenance on manufacturing profitability awareness for Grand Cereals Ltd., Jos-Nigeria). The research objective is to assess the impact and benefits of TPM on manufacturing profitability of the company. Data relevant to the study were collected using designed questionnaire, structured interviews, direct observations and company records. The Statistical Package for Social Sciences (SPSS) and Microsoft Excel were used in analysing the data obtained. The results show that the frequency of machine and equipment breakdowns is 58% often and 42% rarely. The research also reviewed that 84% of machine operators were not involved in maintenance activities with only 16% involvement. As regards to the effectiveness of the maintenance technique(s) used, 76% was rated good while 24% was rated fair. Cereal Mill Overall Plant Effectiveness (OPE) was obtained at 38% which was below the world class standard by almost 50%. Equipment downtime was a major cause of plant underutilization with 91% caused by shortage of critical spare parts and 9% shortage of raw materials. On TPM awareness, 80% of the employees have been aware of the TPM concept while 98% indicated the concept of TPM would help improve the current maintenance system and 2% were not sure.20% of the employees were not aware of TPM while 80% of employees indicated that the company does not implement TPM, with 20% not sure that the TPM concept can help improve the current maintenance system. Based on these results, knowledge and information sharing, operator involvement, engagement of all employees from top management to lower level and training should be considered. The effective implementation of TPM model could increase the competition of the company in the dynamic business environment. Thus, adoption and effective implementation of TPM is recommended for the company towards achieving improvement in its manufacturing profitability.
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Namukasa, Juliet. "Records management and procurement performance." Records Management Journal 27, no. 3 (November 20, 2017): 256–74. http://dx.doi.org/10.1108/rmj-04-2016-0011.
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Purpose The purpose of this study was to examine the influence procurement records management had on the performance of the procurement function under the National Agricultural Advisory Services (NAADS). Design/methodology/approach The study used both qualitative and quantitative approaches to research. Procurement records management was the independent variable, while procurement performance was the dependent variable. The study also adopted a simple correlation and case study design. An accessible population of 101 respondents was identified, with 93 forming a sample. An 88% response rate was realized. Findings Results indicated that procurement records management had a significant effect on procurement performance. Whereby, there was a positive and statistically significant relationship between records creation and procurement performance; there was a positive relationship between records maintenance, preservation and procurement performance; and, finally, records access and use also had a positive significant influence on procurement performance. Research limitations/implications This research focused on the central region of Uganda, and yet, Uganda has got so many other regions which operate the NAADS programs. This means that research was conducted within a defined scope. Therefore, based on this, the researcher could not generalize the research findings. Practical implications Findings imply that ethical practices should be emphasized and custodians of procurement records be held accountable for their actions, as this will help in the support of proper record-keeping and avoid documents not being on file, misplaced or misfiled, which negatively affects procurement performance. Enabling a more efficient information management system results into effective procurement performance that leads to significant cost reduction in both the private and the government sector, especially when digital records are involved. Social implications As majority of the NAADS staff were found to possess inadequate knowledge in records maintenance and preservation, the government through the NAADS training committees should organize timely workshops to sensitize staff on how best records maintenance and preservation is core to its operations. Originality/value This study contributes to an important area which has not been given attention in the Ugandan context, where there is difficulty of relating the value of effective records maintenance to business management because of the lack of quantifiable evidence. Therefore, the study highlights the influence of records creation, maintenance and use on procurement performance. The review of literature finds that better records management results into better performance of the procurement units in procurement entities.
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Bullen, Graham C. "Case Study Well Information: Records Management in the Key Business." Records Management Journal 2, no. 4 (April 1990): 118–26. http://dx.doi.org/10.1108/eb027052.
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Astridge, Beth. "Records management at the College." Bulletin of the Royal College of Surgeons of England 90, no. 7 (July 1, 2008): 250. http://dx.doi.org/10.1308/147363508x323627.
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What records does the College have? Where are they? What records should the College be keeping? How long should we keep them for? These are just a few of the questions that the College's records management programme has been set up to answer. The records and archives manager is attempting to understand and improve the management of the College's business records to ensure that we can find information when we need it, that we are complying with relevant legislation and that we are preserving the College's important corporate memory for the future.
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Wang, Li Juan. "Small Business Management Information System Design and Implementation." Advanced Materials Research 926-930 (May 2014): 3962–65. http://dx.doi.org/10.4028/www.scientific.net/amr.926-930.3962.
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Abstract. This paper presents a model of C/S based database application system --enterprise information Management system. System uses a modular design, user information, customer information, product information, Inventory information detailed records, and convenient, fast query of the required information, to provide a strong guarantee for the enterprise production and sales, improve work efficiency and enterprise benefit.
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Seol, Moon-won, and Haein Lee. "Business Records and Information Management as Preparation for e-Discovery Risks." Journal of Records Management & Archives Society of Korea 16, no. 4 (November 30, 2016): 7–30. http://dx.doi.org/10.14404/jksarm.2016.16.4.007.
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Bhatia, Sharmila, E. Kyle Douglas, and Markus Most. "Blockchain and records management: disruptive force or new approach?" Records Management Journal 30, no. 3 (March 14, 2020): 277–86. http://dx.doi.org/10.1108/rmj-08-2019-0040.
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Purpose Archival repositories rely on the authenticity of records. The potential manipulation of records and information present a unique challenge to archival repositories and their mission to collect, maintain and provide access to the authentic records. The purpose of this paper is to outline the technical aspects of blockchain and describe potential records management and archival implications of the technology. The implications to consider include data management, records existing on a blockchain and records disposition. Design/methodology/approach The approach included reviews of technical literature and attendance at blockchain conferences, workshops and seminars. The literature review focused on general studies, technical publications, use cases and nascent applications for managing records created and stored on a blockchain. The approach is intended to answer the questions: what basic information do records managers need to understand blockchain? How will blockchain technology impact records management? Does blockchain shift toward decentralized records management? Findings Implemented properly, blockchain technology can immutably record transactions and provide independent verification and authentication of digital records. Given the ease with which electronic records can sometimes be manipulated, the promise of certainty and third-party verification has drawn sizeable interest and investment. This paper shows records exist on blockchains and must be managed appropriately. The distributed structure inherent in blockchains is a shift from centralized records management and will challenge the approach and assumptions of the profession. Records managers must determine recordkeeping requirements before developing a business application using blockchain and the fixed nature of blockchains means that these considerations must be included at the outset. Originality/value This proposed paper began as a blockchain white paper produced by the US National Archives for the federal records management community. It has been re-focused as a general review paper for the Records Management Journal to explain blockchain and show how it may be used to address broader records and information management concerns such as authenticity, veracity, and trustworthiness.
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Netshakhuma, Sidney, and Mphalane Makhura. "Alignment of archives and records management to the business processes." ESARBICA Journal: Journal of the Eastern and Southern Africa Regional Branch of the International Council on Archives 40 (November 6, 2021): 30–41. http://dx.doi.org/10.4314/esarjo.v40i.3.
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This paper is a synopsis of the findings of a PhD Degree in Information Science that sought to develop the archives and records management framework by using the University of Venda and the University of the Witwatersrand for comparison. The study sought to assess the state of archives and records management at selected universities. The study was based on the records lifecycle model and the findings indicated that poor archives and records management programmes at universities have been a source of risk exposure leading to inefficiency in business processes. The results revealed a significant lack of alignment of archives and records management programme with business processes. The study recommends the adoption of Archives and records management framework.
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Netshakhuma, Sidney, and Mphalane Makhura. "Alignment of archives and records management to the business processes." ESARBICA Journal: Journal of the Eastern and Southern Africa Regional Branch of the International Council on Archives 40 (November 6, 2021): 30–41. http://dx.doi.org/10.4314/esarjo.v40i1.3.
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This paper is a synopsis of the findings of a PhD Degree in Information Science that sought to develop the archives and records management framework by using the University of Venda and the University of the Witwatersrand for comparison. The study sought to assess the state of archives and records management at selected universities. The study was based on the records lifecycle model and the findings indicated that poor archives and records management programmes at universities have been a source of risk exposure leading to inefficiency in business processes. The results revealed a significant lack of alignment of archives and records management programme with business processes. The study recommends the adoption of Archives and records management framework.
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Farah Azizzat Wan Nasrudin, Wan, Saiful Farik Mat Yatin, Mohd Shafarin Shaari, Siti Nuruain Abu, Wan Nurhidayah Wan Mohd Hatta, Nurussobah Hussin, and Mohd Zairul Masron. "How Important is Commercial Record Centre to the Information Industry in Malaysia?" International Journal of Engineering & Technology 7, no. 3.7 (July 4, 2018): 211. http://dx.doi.org/10.14419/ijet.v7i3.7.16353.
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Commercial Records Centers (CRC), a potential business in records management services offer lot of opportunities for those who aware of the advantages. This is a good opportunity arise at the center of entrepreneur aspirations with economic and social conditions to create a new service, either in an existing market or a new one. Efficient administration of an organization and a good business are amongst the reflects of a great records management. Records management are one of the essentials instrument to smoothen administration process, providing data to plan and making decision, also a proof of transaction and existence. Being an expert in business for any period of time, one will know that the archiving of business records’ is the most important thing. This article will discuss the potential of CRC, clarifying the strategy of marketing and the challenges face by this information industry in Malaysia
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Lappin, James, Tom Jackson, Graham Matthews, and Clare Ravenwood. "Rival records management models in an era of partial automation." Archival Science 21, no. 3 (January 22, 2021): 243–66. http://dx.doi.org/10.1007/s10502-020-09354-9.
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AbstractTwo rival records management models emerged during the 1990s. Duranti’s model involved moving records out of business applications into a repository which has a structure/schema optimised for recordkeeping. Bearman’s model involved intervening in business applications to ensure that their functionality and structure/schema are optimised for record keeping. In 2013 the US National Archives and Records Administration began asking Federal agencies to schedule important email accounts for permanent preservation. This approach cannot be mapped to either Duranti or Bearman’s model. A third records management model has therefore emerged, a model in which records are managed in place within business applications even where those applications have a sub-optimal structure/schema. This model can also be seen in the records retention features of the Microsoft 365 cloud suite. This paper asks whether there are any circumstances in which the in-place model could be preferable to Duranti and Bearman’s models. It explores the question by examining the evolution of archival theory on the organisation of records. The main perspectives deployed are those of realism and of records continuum theory. The paper characterises the first two decades of this century as an era of partial automation, during which organisations have had a general capability to automate the assignment of business correspondence to a sub-optimal structure/schema (that of their email system and/or other messaging system) but not to an optimal structure/schema. In such an era any insistence on optimising the structure/schema within which correspondence is managed may paradoxically result in a reduction in recordkeeping efficiency and reliability.
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Büttner, Gesa. "Records management at the Council of Europe (2): the digital turn." Comma 2019, no. 2 (August 1, 2021): 49–60. http://dx.doi.org/10.3828/comma.2019.2.6.
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The implementation of electronic records management at the Council of Europe was a crucial step in leading the intergovernmental human rights organization towards comprehensive corporate information management. The motivation for introducing records management was to improve access to information. Finding information proved to be difficult due to the fragmented information landscape, combined with a lack of governance for digital information. To amend this situation, corporate control and standardization were introduced along the whole information life cycle, involving the information producers as key players. The article describes this implementation, covering roughly the decade from 2008 to 2018, from its foundations and preparations to the deployment, awareness-raising and training activities. Special emphasis is put on the instruments that support a standardized records management approach, such as business classification scheme, retention and disposal schedules, and metadata. The success and failure points are briefly presented. It appears that records management can be a catalyst for corporate-wide information management.
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Akinradewo, Opeoluwa I., Oluwaseyi A. Awodele, and Olusola F. Akinradewo. "Bill of Material and Labour Template for Construction Information Management." Journal of Engineering, Project, and Production Management 11, no. 1 (January 1, 2021): 52–60. http://dx.doi.org/10.2478/jeppm-2021-0006.
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AbstractInformation and Communication Technology advancement has made the method of practice across different industries and businesses record fundamental changes in various dimensions and levels. The construction industry is determined to measure up with other industries in this and has since embraced the use of computer software to perform most, if not all of its activities. It is generally known that this software is not cheap and they require special skill to use. This research study is aimed at developing a computerised template for material and labour schedules for some selected items of work in construction using Microsoft Excel. This is an inexpensive way of estimating to save cost while eliminating the traditional method. The study adopted a mixed research method that involved observation of labourers on-site and validation through a questionnaire survey. The personal observation was carried out and labour outputs were recorded which was used together with material constants in developing the bill of material and labour template. The template was validated by practising Quantity Surveyors for ongoing projects and an average of 92% accuracy was recorded. It was concluded that the template can enhance the accuracy of Quantity Surveyors’ estimate of materials and labour for construction projects.
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WILKINSON, VICKI. "The records and information management training course: a partnership between business and education." Records Management Journal 7, no. 1 (January 1997): 59–68. http://dx.doi.org/10.1108/eb027103.
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Mensah, Monica, and Musah Adams. "The nexus between corporate governance and records management in private and public hospitals in Ghana." Records Management Journal 24, no. 1 (March 11, 2014): 32–55. http://dx.doi.org/10.1108/rmj-08-2013-0017.
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Purpose – The purpose of this paper is to examine the relationship between corporate governance and records management in private and public hospitals in Ghana, with the aim of finding out how the effective and efficient management of a hospital's records can facilitate its governance obligations, which includes but not limited to accountability, transparency and information security. Design/methodology/approach – The study was informed by the triangulation of the Stakeholders' and Records Continuum Theories. Data used for analysis were drawn from 90 respondents from four hospitals with the use of questionnaires and personal observations. A total of 82 questionaries' were returned in their complete forms and used for the analysis. Linear regressions were performed to establish the relationship between corporate governance and records management. Findings – The key finding of the study was that, the hospitals generated different types of records in the course of their business activities but existing records management standards, practices and systems were inadequate and undermined the contribution records could make in support of the governance function in the hospitals. Results of a linear regression also revealed that positive and significant relationships exist between corporate governance and records management. Furthermore, all variables used as predictors of corporate governance had positive and significant relationships with records management except information security. Research limitations/implications – Participants were from four hospitals in only one Region in Ghana, and as such the results could not be generalised to the whole country. Practical implications – The study has established the recognition of the essential but often ignored conditions necessary for an effective and efficient governance system for hospitals. Originality/value – The study has demonstrated that the effective management of hospital records is a critical factor in providing capacity for hospitals' efficiency, accountability, transparency, information security and indeed good governance. This research has also contributed towards bridging the theoretical gap identified in the study.
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Ardiana, Sri, and Bambang Suratman. "Pengelolaan Arsip Dalam Mendukung Pelayanan Informasi Pada Bagian Tata Usaha di Dinas Sosial Kabupaten Ponorogo." Jurnal Pendidikan Administrasi Perkantoran (JPAP) 9, no. 2 (August 19, 2020): 335–48. http://dx.doi.org/10.26740/jpap.v9n2.p335-348.
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Archives are very important for an organization because as a source of organizational information relating to the development and operational activities of a business or government organization. More and more organizational work will also increase the number of records produced. From time to time the number of records will increase, requiring management. Records management is an important aspect in an organization, both business organizations and good government so that the information to be sought can be found quickly and accurately. Managing archives manually that has been done so far, has several weaknesses, including: requiring large space and storage, the risk of damage to the archive due to disaster, requires a lot of employees and a long search time. This study aims to determine the records management procedure which includes receiving incoming and outgoing mail, archiving, rediscovering records, and maintaining records. This research is a qualitative descriptive study. The subjects of this study were 3 administrative staff from Ponorogo Regency Social Service. Data analysis refers to the Miles and Huberman model using source triangulation and research instruments in the form of interviews and documentation. Based on the results of a study entitled "Management of Archives in Supporting Information Services in the Administration Section at the Social Service Agency of Ponorogo" that records management in supporting information services has been running well because the management system is in accordance with the filing procedures.
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Saravanaguru, R. A. K., M. Aramudhan, and R. Charanya. "Information security protection for eHealth records using temporal hash signature." International Journal of Intelligent Enterprise 1, no. 1 (2021): 1. http://dx.doi.org/10.1504/ijie.2021.10039424.
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Charanya, R., R. A. K. Saravanaguru, and M. Aramudhan. "Information security protection for eHealth records using temporal hash signature." International Journal of Intelligent Enterprise 10, no. 1 (2023): 14. http://dx.doi.org/10.1504/ijie.2023.127233.
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Vakhorina, Marina. "Informativeness of Management Accounting As a Business Management Tool." Scientific Research and Development. Economics 10, no. 4 (August 19, 2022): 43–46. http://dx.doi.org/10.12737/2587-9111-2022-10-4-43-46.
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The purpose of the study is to generalize theoretical provisions and develop methodological aspects of the management accounting system as a factor in improving the effectiveness of financial indicators to maintain business at a stable level. The tasks and trends of the transition to a management accounting system that reveals the effectiveness of the importance of finance to the owner are determined. The research is based on the integration of the experience of specialists, revealing the practical significance of the management accounting transformation system in order to collect and analyze information for planning and making management decisions, as well as on the analysis of Russian and foreign publications. The article is devoted to the issue of using the information contained in management accounting as a tool for assessing business performance.
The main problems that accompany owners who do not keep management records are disclosed and analyzed. The obtained results are accompanied by elements of scientific novelty and practical significance.
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Sheketa, Vasyl, Mykola Pasieka, Svitlana Chupakhina, Nadiia Pasieka, Uliana Ketsyk-Zinchenko, Yulia Romanyshyn, and Olha Yanyshyn. "Information System for Screening and Automation of Document Management in Oncological Clinics." Open Bioinformatics Journal 14, no. 1 (November 19, 2021): 39–50. http://dx.doi.org/10.2174/1875036202114010039.
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Introduction: Automation of business documentation workflow in medical practice substantially accelerates and improves the process and results in better service development. Methods: Efficient use of databases, data banks, and document-oriented storage (warehouses data), including dual-purpose databases, enables performing specific actions, such as adding records, introducing changes into them, performing an either ordinary or analytical search of data, as well as their efficient processing. With the focus on achieving interaction between the distributed and heterogeneous applications and the devices belonging to the independent organizations, the specialized medical client application has been developed, as a result of which the quantity and quality of information streams of data, which can be essential for effective treatment of patients with breast cancer, have increased. Results: The application has been developed, allowing automating the management of patient records, taking into account the needs of medical staff, especially in managing patients’ appointments and creating patient’s medical records in accordance with the international standards currently in force. This work is the basis for the smoother integration of medical records and genomics data to achieve better prevention, diagnosis, prediction, and treatment of breast cancer (oncology). Conclusion: Since relevant standards upgrade the functioning of health care information technology and the quality and safety of patient’s care, we have accomplished the global architectural scheme of the specific medical automation system through harmonizing the medical services specified by the HL7 international.
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Pitsonyane, Koketsego Sini, and Nathan Mnjama. "Records management in an ISO certified environment: a case study of Botho University in Botswana." ESARBICA Journal: Journal of the Eastern and Southern Africa Regional Branch of the International Council on Archives 41 (January 21, 2023): 101–20. http://dx.doi.org/10.4314/esarjo.v41i.8.
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Records are information assets of great value to organisations as they document decisions and activities of business. Organisations, therefore, have a duty to make sure that they put in place a systematic administrative programme for managing these records. The information contained in records has been seen as a key business resource for universities and their competitiveness; therefore, it is vital that university records should be managed. This study evaluated records management at Botho University, an ISO-certified university. The main objective of the study was to find out which records management practices were in place at Botho University as an ISO 9001-2008 certified institution. The population of the study comprised 23 respondents including deans, heads or managers of departments and departmental representatives who interact with records on a daily basis. The study was guided by ISO 9001-2008, section 4.2.4. Data for the study were collected through the use of semi-structured interviews, open-ended questionnaires and personal observations. The key findings of the study were that Botho University is not fully compliant with all the provisions of ISO 9001-2008 under which it was certified. The findings further showed that the university had an inadequate records management policy that did not cover all records issues, lacked adequate facilities for the storage and protection of records, lacked a records retention and disposition schedule and lacked dedicated staff to manage records. The findings also revealed that Botho University operated a hybrid system where some records were created electronically while some were physical copies. Based on these findings, the study recommends that in order for Botho University to be fully compliant with the provisions of ISO 9001-2008, it must revise its records management policy to enhance it to make it adequate, improve its records storage facilities and develop a records retention and disposition schedule.
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Ismail, Aliza, and Adnan Jamaludin. "Records professionals: an invisible profession in Malaysia." Records Management Journal 21, no. 1 (March 29, 2011): 69–75. http://dx.doi.org/10.1108/09565691111125116.
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PurposeThis study seeks to examine the existence of records professionals and their role in Malaysian organizations.Design/methodology/approachThe study compares case studies done in six government‐controlled companies. Interviews were conducted with the persons handling the records and information (including records in electronic environment) in the organizations. The interviews were then transcribed and analyzed manually to obtain the comparative data from each case.FindingsThe findings indicate that there are no “real” records professionals in Malaysian organizations. The responsibility and accountability of documenting and managing the organizations' records are dispersed and decentralized. Records managers as a profession are not established within the Malaysian organization structures. Generally there is no specific position of “records manager” in Malaysian organizations. However, the “archivists” are confined at the National Archives and there are no such positions at any of the case organizations studied.Research limitations/implicationsThe study selected six of the government‐controlled companies.Practical implicationsFindings and discovery of the study are significant in confirming that Malaysian organizations (both public and private) are taking their records management responsibilities very unconscientiously with little understanding and support from the top management. They have yet to realize the risk their organizations are facing for non‐compliance to records management standards and practices.Originality/valueThe study confirms the non‐existence of the records professional's position in the formal structures of Malaysian organizations. Though their roles and responsibilities are vital in the management and protection of records to support the business delivery of the organizations, their functions are carried out without due recognition to the profession.
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Mphunda, Jessy, and Nathan Mnjama. "Application of ARMA information governance maturity model for assessment of records management programme at Chancellor College, University of Malawi." Journal of the South African Society of Archivists 55 (November 8, 2022): 88–109. http://dx.doi.org/10.4314/jsasa.v55i.7.
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Institutions, whether public or private, create records in the course of conducting their business. Records constitute a vital resource for any organisation, including universities. They are important as they provide the information needed by decision-makers and promote accountability. This study assessed the records management programme at Chancellor College, Malawi, using the ARMA Information Governance Maturity Model. Data for the study were collected through face-to-face interviews with purposively selected participants, an examination of document analysis and non-participant observation. The findings of the study revealed that there is accountability in the records management programme although the responsibility for the records management function is delegated to individuals who do not necessarily have relevant qualifications in the area of records management. The findings also revealed that there is partial compliance with the existing legal and regulatory frameworks in the country. In addition, the findings indicated that retrieval of records, especially semi-current records, is problematic due to insufficient storage space and inadequate storage equipment. Based on the findings, the study concluded that using ARMA Information Governance Maturity Model, the level of maturity of the records management programme at Chancellor College is in the developmental stage. The study recommended that Chancellor College should develop and implement a records management policy and records retention and disposition schedule, train existing staff and provide resources and equipment for managing records so that records in these systems remain authentic and reliable. The study also recommends the development of a national policy on managing university records by the National Archives and Records Services in Malawi as a whole.
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Bhardwaj, Aashish, and Vikas Kumar. "Electronic Healthcare Records." International Journal of Service Science, Management, Engineering, and Technology 12, no. 2 (March 2021): 44–58. http://dx.doi.org/10.4018/ijssmet.2021030103.
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Patient data is very valuable and must be protected from misuse by the third parties. Also, the rights of patient like privacy, confidentiality of medical information, information about possible risks of medical treatment, to consent or refuse a treatment are very much important. Individuals should have the right to access their health records and get these deleted from hospital records after completing the treatment. Traditional ways of keeping paper-based health records are being replaced by electronic health records as they increase portability and accessibility to medical records. Governments and hospitals across the world and putting huge efforts to implement the electronic health records. The present work explores the different aspects of health privacy and health records. Most important stakeholders, technological and legal aspects have been presented from both the Indian and international perspectives. A comparative analysis has been presented for the available EHR standards with a focus on their roles and implementation challenges.
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Sanett, Shelby. "Toward Developing a Framework of Cost Elements for Preserving Authentic Electronic Records into Perpetuity." College & Research Libraries 63, no. 5 (September 1, 2002): 388–404. http://dx.doi.org/10.5860/crl.63.5.388.
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The financial challenges of the processes involved in preserving electronic records into perpetuity are significant. Financial management tools will support the decision-making processes in which archives and libraries engage when preserving electronic records. Applying business concepts, in combination with archival precepts and collection management principles, to the challenge of preserving electronic records will assist institutions such as archives and libraries in making decisions that will support their mission statements and act in the best interests of their users. This article proposes that a cost model specific to preserving authentic electronic records be developed.
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Vellino, André, and Inge Alberts. "Assisting the appraisal of e-mail records with automatic classification." Records Management Journal 26, no. 3 (November 21, 2016): 293–313. http://dx.doi.org/10.1108/rmj-02-2016-0006.
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Purpose This paper aims to investigate how automatic classification can assist employees and records managers with the appraisal of e-mails as records of value for the organization. Design/methodology/approach The study performed a qualitative analysis of the appraisal behaviours of eight records management experts to train a series of support vector machine classifiers to replicate the decision process for identifying e-mails of business value. Automatic classification experiments were performed on a corpus of 846 e-mails from two of these experts’ mailboxes. Findings Despite the highly contextual nature of record value, these experiments show that classifiers have a high degree of accuracy. Unlike existing manual practices in corporate e-mail archiving, machine classification models are not highly dependent on features such as the identity of the sender and receiver or on threading, forwarding or importance flags. Rather, the dominant discriminating features are textual features from the e-mail body and subject field. Research limitations/implications The need to automatically classify corporate e-mails is growing in importance, as e-mail remains one of the prevalent recordkeeping challenges. Practical implications Automated methods for identifying e-mail records promise to be of significant benefit to organizations that need to appraise e-mail for long-term preservation and access on demand. Social implications The research adopts an innovative approach to assist employees and records managers with the appraisal of digital records. By doing so, the research fosters new insights on the adoption of technological strategies to automate recordkeeping tasks, an important research gap. Originality/value Our experiment show that a SVM classifier can be trained to replicate an expert's decision process for identifying e-mails of business value with a reasonably high degree of accuracy. In principle, such a classifier could be integrated into a corporate Electronic Document and Records Management System (EDRMS) to improve the quality of e-mail records appraisal.
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Buckner, Gary D., and Vivek Shah. "Traditional Versus Expert Systems: Applications In Providing Accounting Information To Managers." Journal of Applied Business Research (JABR) 4, no. 4 (October 26, 2011): 7. http://dx.doi.org/10.19030/jabr.v4i4.6385.
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Decisions involving the use of accounting data occur daily within most firms. Efforts to collect accounting data routinely focus on the creation of records describing what has happened, with whom, when it took place, and the value involved. The purpose of this article is to compare traditional systems and expert systems applications in providing accounting information to managers.
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Brennan, P., Y. S. Kuang, and K. Volrathongchai. "Patient-centered Information Systems." Yearbook of Medical Informatics 09, no. 01 (August 2000): 79–86. http://dx.doi.org/10.1055/s-0038-1637945.
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AbstractPatient-centered information systems augment traditional approaches to health information management with specific functions designed to support patient participation in health care decision making and treatment activities. In addition to computer-based record systems and business management applications, patient-centered information systems must include functionality that support communication between clinician and patient, and that provide information and peer support in a timely fashion to the patient. Current progress in information systems demonstrates the existence and feasibility of consumer health informatics, patient access to computerized clinical records, and technical and organizational solutions to integrating computerized patient information systems. We are now proposing a model of patient -centered system that incorporates all those components, and provides a vision of the future.
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Johnson, Derek, and Edward Hampson. "Utilising the UK Freedom of Information Act 2000 for crime record data." Records Management Journal 25, no. 3 (November 16, 2015): 248–68. http://dx.doi.org/10.1108/rmj-05-2015-0020.
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Purpose – This research paper aims to consider the use of the UK Freedom of Information Act 2000 (FOIA) as a resource providing access to otherwise unavailable data from the UK Police forces. Not seeking to be a critical examination of Police practice, it offers insight to many aspects of records management appertaining to the police service provision of recorded crime. Authors consider whether record management is sufficiently integrated into police practice, given the transparency called for by the FOIA, contemporary societal needs and the growing requirement to provide high value evidence led assessments of activity both within and external to the service. Design/methodology/approach – FOIA was utilised to collect data from all police forces in England and Wales through multiple requests. Carried out over a 15-month period, three requests were collated and responses compared, allowing for examination of compliance with the legislation and reflections on the manner in which records were sought and ultimately disseminated. Findings – Generally, responding to FOIA requests was well managed by English Police Forces. Methods of data management and collection practice were exposed which the authors suggest pose questions on the strength of records management consideration that may be worthy of further work. Configuration management of records is highlighted as an essential function given the disparity of data releases experienced. Research limitations/implications – This research highlights the FOIA as a valuable methodological tool for academic researchers, but it is limited in respect of seeking firm contextual explanation of the Police internal procedures to answer requests. By making common requests over a long time period to the same Police forces, it provides a clear study of FOIA processes and raises potentially significant questions for records management consideration. Practical implications – Findings provide advice on developing use of the FOIA as an academic methodological resource and reflect on the findings impact on internal police use of data and information records. Originality/value – This paper allows for reflection on the importance of high-value records management in the day-to-day business of the police service and questions whether such knowledge areas are suitably considered. Covering an area of little previous academic enquiry, the research informs criminal justice practitioners of areas for potential further discussion and academic researchers on the validity of using the FOIA as a valuable information source.
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Akiyama, M. "Risk Management and Measuring Productivity with POAS – Point of Act System." Methods of Information in Medicine 46, no. 06 (2007): 686–93. http://dx.doi.org/10.1055/s-0038-1625429.
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Summary Objectives : The concept of our system is not only to manage material flows, but also to provide an integrated management resource, a means of correcting errors in medical treatment, and applications to EBM (evidence-based medicine) through the data mining of medical records. Methods : Prior to the development of this system, electronic processing systems in hospitals did a poor job of accurately grasping medical practice and medical material flows. With POAS (Point of Act System), hospital managers can solve the so-called, “man, money, material, and information” issues inherent in the costs of healthcare. Results : The POAS system synchronizes with each department system, from finance and accounting, to pharmacy, to imaging, and allows information exchange. We can manage Man (Business Process), Material (Medical Materials and Medicine), Money (Expenditure for purchase and Receipt), and Information (Medical Records) completely by this system. Conclusions : Our analysis has shown that this system has a remarkable investment effect-saving over four million dollars per year-through cost savings in logistics and business process efficiencies. In addition, the quality of care has been improved dramatically while error rates have been reduced – nearly to zero in some cases.
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Zaborowski, Mirosław. "The EPC II Theory. Accounting in Enterprise Business Process Control Systems." Management and Production Engineering Review 3, no. 1 (March 1, 2012): 71–91. http://dx.doi.org/10.2478/v10270-012-0008-y.
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The EPC II Theory. Accounting in Enterprise Business Process Control Systems The 1 to 1 relationships of charts of accounts, accounting journals and tables of accounting records with corresponding tables of accounts, business transactions and transactional records in the framework EPC II system have been presented in the paper. These tables are the main information kinds, that is tables in which one can write down all information needed for management and business process control in any enterprise, or they are composed of them. In this way it has been shown that the Theory of Enterprise Process Control is compatible with generally accepted accounting principles. This analysis is an example of demonstrating conformity of the EPC II theory with real management and process control systems. The main information kinds with their key attributes were taken from the complete list of them, which is included in the paper. What is more, the tight relationships between resource flow in business processes and turnover on the accounts of the framework EPC II system have been discussed. Owing to these relationships one can determine the impact of any decision variable on the accounting records in a given enterprise.
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Hilario, Ana B. Ríos, Tránsito Ferreras Fernández, and Diego Martín Campo. "From Bibliographic Records to Data." Information Resources Management Journal 27, no. 3 (July 2014): 28–41. http://dx.doi.org/10.4018/irmj.2014070103.
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The change that has taken place in the library environment with the application of linked open data technologies is analyzed. Thus, the main objective of this paper is twofold. First, the authors intend to describe this new environment from the perspective of the institutions called GLAM (galleries, libraries, archives and museum); and, second and more precisely, they analyze the change from traditional library records to the particular case of linked open bibliographic data. To attain the first part of this goal, they systematized the information found in the official sources that define the different concepts under study. To address the second part of that objective the authors examined the publication of two key documents: Library Linked Data Incubator Group: Use Cases, in particular the section referring to the bibliographic data cluster, and Linked Open Data-Enabled Bibliographical Data (LODE-BD). It is concluded that the main result of the conversion of bibliographic data to open linked data is that the data will be more visible and integrated with other services and therefore more likely to be reused by them.
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Vaillant, Susan. "The complexities of working in the international records management business – RM isn't rocket science, or is it?" Records Management Journal 13, no. 3 (December 2003): 111–16. http://dx.doi.org/10.1108/09565690310507310.
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Popovici, Bogdan Florin. "»Records in becoming«. Concepts and challenges." Moderna arhivistika 1, no. 2 (June 1, 2018): 317–22. http://dx.doi.org/10.54356/ma/2018/ofub9588.
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The paper examines a concept-records in becoming-and its possible implications for archival management.In 1994, Sue McKemmish uses the same term, record in becoming, in order to assert that the record is never finished. Within the framework of Australian records continuum, she supports the idea that at every step in a record existence, at any interaction with people, systems, business process, that record acquire new meanings, annotations, significances, therefore is never finished. Using the same terms in archival literature brings, first of all, confusions and an explanation of the mindset and implications of the two usage is intended. On the other hand, for each case, archival management needs an updated approach, in order to preserve and to deliver the proper representation of record to the users
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Gibney, Desmond, and Martin Quinn. "Management in the early days of the Irish Free State: Bennetts of Ballinacurra." Irish Journal of Management 37, no. 1 (January 31, 2019): 35–50. http://dx.doi.org/10.2478/ijm-2018-0004.
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Abstract This study details the management practices of a malting business called Bennetts of Ballinacurra (Bennetts), from approximately 1920s to the mid-1930s, a period when the Irish Free State was in its infancy. There is little extant literature on the management practices of Irish businesses of the time. Archival records, containing the company’s books, records and correspondence, were our primary source. Our findings revealed a relatively sophisticated management information system for which its merchant background and close connections to Arthur Guinness & Sons Ltd. (Guinness) were a potential explanatory factor. In addition, despite the business being small, the study revealed how management coped with issues such as business structure and industrial relations in a time of great political and economic change. There is scope for future research to utilise the archives of Bennetts, as well as other archives identified in our study.
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Alshaban, Kashef K., and Lina Almasri. "HEALTH INFORMATION MANAGEMENT (HIM) IN THE CONTROL OF MEDICAL CLAIMS ERRORS." International Journal of Research -GRANTHAALAYAH 8, no. 1 (June 6, 2020): 327–35. http://dx.doi.org/10.29121/granthaalayah.v8.i1.2020.287.
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Preparing and submitting medical claims to health care providers is a crucial component in hospital finance. Owing to the complexity of the process, medical claims errors may result in financial issues.
Our objective is to examine the process of preparing and submitting medical claims in the distinguished Healthpoint Hospital/Abu Dhabi, also the reasons for rejection of medical claims so as to focus in control hospital’s medical claims errors.
The cases of claim rejection between the years 2014-2018 according to the hospital records are as follows: 2018 (January – May) 5%, 2017 4.4%, 2016 8%, 2015 & 2014 24%. Other cases of medical claims regarding Vitiligo (37 cases), obesity (14 cases), and Audiometry (23 cases) are also reviewed.
It seems that the most common medical billing errors are related to technical and nontechnical errors.
The strategy of controlling medical claims errors is designed in the hospital by applying key performance indicators (KPI) that demonstrate how effectively the hospital is achieving the key business objectives. The result proves that the strongest electronic system and applying the new business strategies led to reducing the rejections of medical claims due to mistakes.
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Nalbach, Alex. "“Poisoned at the Source”? Telegraphic News Services and Big Business in the Nineteenth Century." Business History Review 77, no. 4 (2003): 577–610. http://dx.doi.org/10.2307/30041230.
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Nineteenth-century newspapers, exchanges, and governments relied heavily for their daily information upon an alliance of four international telegraph services: Havas (Paris), Reuters (London), Wolff's (Berlin), and the Associated Press (New York). The connections of the wire services to financial and official circles bred suspicions that they offered privileged information and suppressed or inserted reports on behalf of special interests. Corporate and official records reveal the wire services’ reliance upon the subsidies, information, and telegraph facilities of firms and governments. As a result, world news coverage was, if not “poisoned” at the source, at least dammed up, filtered, channeled, or watered down.
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SAMUELS, LINDA B. "PROTECTING CONFIDENTIAL BUSINESS INFORMATION SUPPLIED TO STATE GOVERNMENTS: EXEMPTING TRADE SECRETS FROM STATE OPEN RECORDS LAWS." American Business Law Journal 27, no. 3 (September 1989): 467–80. http://dx.doi.org/10.1111/j.1744-1714.1989.tb00816.x.
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Lappin, James, Tom Jackson, Graham Matthews, and Ejovwoke Onojeharho. "The defensible deletion of government email." Records Management Journal 29, no. 1/2 (March 11, 2019): 42–56. http://dx.doi.org/10.1108/rmj-09-2018-0036.
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PurposeTwo rival approaches to email have emerged from information governance thought: the defensible deletion approach, in which emails are routinely deleted from email accounts after a set period of time; and the Capstone approach, in which the email accounts of important government officials are selected for permanent preservation. This paper aims to assess the extent to which the defensible deletion approach, when used in conjunction with efforts to move important emails into corporate records systems, will meet the needs of originating government departments and of wider society.Design/methodology/approachThe paper forms the first stage of a realist evaluation of policy towards UK government email.FindingsThe explanation advanced in this paper predicts that the routine deletion of email from email accounts will work for government departments even where business email is inconsistently or haphazardly captured into records systems, provided officials have access to their own emails for a long enough period to satisfy their individual operational requirements. However the routine deletion of email from email accounts will work for wider society only if and when business email is consistently captured into other systems.Originality/valueThe paper looks at the policy of The National Archives (TNA) towards UK government email and maps it against the approaches present in records management and information governance thought. It argues that TNA’s policy is best characterised as a defensible deletion approach. The paper proposes a realist explanation as to how defensible deletion policies towards email work in a government context.
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Xie, Sherry Li. "A must for agencies or a candidate for deletion." Records Management Journal 29, no. 1/2 (March 11, 2019): 57–85. http://dx.doi.org/10.1108/rmj-09-2018-0026.
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Purpose This paper aims to report on a study that aimed at analyzing the relationships between information security and records management (RM), both as programs/functions established in organizations. Similar studies were not found in relevant literature. Design/methodology/approach The study used the classic grounded theory methodology. Pursuing the general curiosity about the information security-RM relationship in organizations, the study selected the United States (US) Federal Government as its field of entrance and followed the process of the classic grounded theory methodology that starts from the letting of the emergence of the research question to the formulation of a substantive theory that answered the question. Findings On the emergent question that why, despite the legislative establishment of agency RM programs and the use of the term records in their work, the US Federal Government information security community considered RM a candidate for deletion (CFD), the study coded the truncated application of the encompassing definition of records as the underlying reason. By this code, along with its three properties, i.e. limitations by the seemingly more encompassing coverage of information, insufficient legislative/regulatory support and the use of the terms of evidence and preservation in the records definition, the CFD consideration and the associated phenomena of unsound legislative/regulatory conceptualization, information shadow, information ignorance and archival shadow were explained. Research limitations/implications The study results suggested the data for subsequent theoretical sampling to be the operational situations of individual agency RM programs. Practical implications The rationale presented in the study regarding the encompassing nature of records and the comprehensive scope of RM program can be used for building strong RM business cases. Originality/value The study appears to be the first of its kind, which examined the RM–information security relationship in a very detailed setting.
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Ajibade, Patrick, and Stephen M. Mutula. "Integrated Records Management: Using Software Design Approach to Support Business Process Management and Compliance in the Networked Environment." New Review of Information Networking 24, no. 2 (July 3, 2019): 178–92. http://dx.doi.org/10.1080/13614576.2019.1618197.
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Manyika, Simbarashe, and Peterson Dewah. "Covid-19, a catalyst or disruptor? comprehending access to records and archives under the new normal." ESARBICA Journal: Journal of the Eastern and Southern Africa Regional Branch of the International Council on Archives 41 (January 19, 2023): 38–50. http://dx.doi.org/10.4314/esarjo.v41i.4.
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The onset of the Covid-19 pandemic and the resultant intervention measures disrupted and affected the normal operations of business and access to records and archives as information sources. The study sought to explore the impact of Covid-19 on the access to records and archives in the public sector during the pandemic, bearing in mind the disruptive and catalytic effects of the pandemic. Using a qualitative methodology, data were gathered through document studies, and interviews were conducted with records managers from 18 purposively selected organisations. The findings showed that organisations had not moved much towards e-records but depended heavily on paper records. The lockdown period witnessed misdirection and loss of records. Staff taking turns to report for duty also impacted negatively on records. This posed serious threats to proper records and archives management, making room for occurrences such as destruction or alterations by unscrupulous individuals. The study concluded that the pandemic triggered a sense of urgency in the formulation of policies and procedures that promoted remote access. The study recommended that business should always be prepared to deal with disruptive tendencies of pandemics and any other eventuality giving records and archives management great consideration in business continuity plans. Access to records and archives should not be disrupted, as has been the case throughout the pandemic. Organisations should digitise their records and archives to avoid disruptions of service delivery and decision-making during lockdowns.
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Smith, Alan D. "Event detection in educational records: an application of big data approaches." International Journal of Business and Systems Research 15, no. 3 (2021): 271. http://dx.doi.org/10.1504/ijbsr.2021.114936.
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