Archival document: how to cite in Vancouver Style?

Create a spot-on reference in Vancouver

Select a source type:

Book Website Journal article Video (online)

Archival document Blog post Book Book chapter Complete reference Conference paper Copyright certificate Court case Dictionary Dictionary entry Disc Dissertation / Thesis Encyclopedia Encyclopedia article Extended abstract of dissertation Image Journal article Law / Act Newspaper article Patent Podcast Preprint Press release Religious text Report Social media post Software Standard Video (online) Video game Website

General rules

In accordance with the requirements of Vancouver Style, the following template should be used for referencing an archival document:

Author(s). Document title. Date of document. Located at: Name of Archive, City; Document location.

N.B.:

• In the Document location element, specify the data for identifying the document in the archive: collection title and number, file, folder, etc. Give such details separated by commas.
• If the city is not well-known, add the country separated by a comma.
• For personal communication such as letters, Vancouver Style requires adding the connection phrase ‘Letter to:’ before the title of the document.

For an archival document available online, use the following bibliographic reference template:

Author(s). Document title [Internet]. Date of document [cited date cited]. Located at: Name of Archive, City; Document location. Available from: URL

Examples in a list of references

Duff JG. New Brunswick Pharmaceutical Society license. 1926. Located at: Dalhousie University Archives, Halifax, NS; J. Gordon Duff fonds, MS-13-82, Box 19, Folder 26.

Truman HS. Letter to: Ben Turoff [Internet]. 1949 Apr 12 [cited 2021 Jun 29]. Located at: John F. Kennedy Library, Boston, MA; President's Secretary's Files (Truman Administration), 1945 - 1960, Series: Personal Files, 1945 - 1953, National Archives Identifier: 201512. Available from: https://catalog.archives.gov/id/201512